Conference

A regional conference provides endless opportunities for companies to exchange market knowledge, seek partners and establish networks. Swire Travel has successfully organised international conferences for up to 20,000 participants, and also has extensive experience in handling a wide range of breakout sessions and workshops.

Swire Travel’s services include:

  • Event and conference planning
  • Daily programme and agenda design
  • Event budget planning, financial control and secretarial support
  • Submission of relevant application papers
  • Arrangements for audio equipment
  • Planning innovative themed gala dinners
  • Liaising with local governments and tourism boards
  • Sponsorship marketing
  • Contingency planning and crisis management
  • Technical visits, pre and post tours
  • Spouse programs
 

Logistics:

  • Air reservations and travel arrangements
  • Hotel room reservations
  • Meet-and-greet services, VIP protocol
  • Transfer between airport, hotels, venues, events for VIPs
  • Supply chain management
 

Onsite management:

  • Programme rundown
  • Registration desks; VIP and speaker receptions
  • Audio-visual equipment hire and coordination
  • Multi-lingual translation services
  • Catering and seating plans coordination
  • Directional signs, admissions and crowd control
  • 24-hour hotline service